About the Role
Job Summary
The Administration Officer is responsible for managing front office operations and
providing administrative support to ensure the efficient day-to-day running of the office.
The role serves as the first point of contact for visitors while coordinating administrative
activities, purchase requisitions, office supplies, facilities, and vendor-related tasks.
Key Responsibilities
Manage the reception area and welcome visitors in a professional manner
Answer and direct incoming phone calls and manage incoming/outgoing
correspondence
Coordinate meeting room bookings and visitor access
Create and follow up on Purchase Requisitions (PRs) for office supplies and
administrative requirements
Coordinate with Procurement, Finance, and vendors to ensure timely delivery of
goods and services
Manage office supplies, pantry stock, and administrative inventory
Coordinate office maintenance, facilities, and service requests
Maintain accurate administrative records and documentation
Assist in organizing meetings, events, and other administrative activities
Qualifications & Requirements
Bachelor's degree in business administration or a related field
Minimum 3 years of experience in administration, office management, or
reception
Experience creating and following up on Purchase Requisitions (PRs)
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Experience using ERP systems (SAP, Oracle, or similar) is an advantage
Strong organizational, communication, and multitasking skill
Professional attitude with excellent customer service skills
Good command of written and spoken English